Essential Guidelines On Wedding Venue Booking
Ah! So, finally, you are here seeking for some tips for booking a wedding venue. After all, it is one hectic task that requires a lot of planning and research work. Right down from the venue size to the geographical location, there are so many things you need to consider. Also, you have to keep in mind the budget, style, and requirements. However, fret not. Just follow these few essential guidelines while looking for a wedding venue and find the best possible one in your town.
You just don’t want your wedding venue to be beautiful but also convenient, right? So, look around the location of the venue and make sure that it is conveniently located. There should be a good transportation system in that area because not all your guests will come by own vehicles. Also, the area it is located at should be safe and secured. After all, the wedding is an occasion where women love to showcase their most expensive jewellery assortment.
Number of Invitees:
Decide on the number of guests you want to invite and then look for a venue accordingly. This will help you to choose the correct size of the wedding hall that would be comfortable for your guests and allow them to move freely for mingling with each other.
Keep the weather condition in Mind:
Do not miss to consider this aspect, especially, if you are planning to have part or all your events outdoor. If it is a bright sunny day, it is fine, but you never know when the mercury rises and the heat becomes unbearable. Or, you never know when you are blessed with droplets of rains (pun intended). So, check out if the venue has alternative arrangements for the unexpected changes of weather. At least, it should have a covered area that will come to your rescue in the time of emergency.
We understand that this is the most challenging part of booking a wedding venue but not something you can ignore. It is a must that the venue you choose has enough parking space so that all your guests can park the car inside the venue premises. Also, find out if the venue has a valet parking facility.
Some venues provide you with all the supplies, starting from table and chair to linen and catering, while others offer you only the space and the rest is up to you. Correspond with the venue manager and find out about the services offered. Make sure you do it before signing on the dotted lines.
Get things in Writing:
Your date is not officially booked until you get any written confirmation. So, get all the things in writing, starting from the booking date to the advance payment you have made. Also, read through the fine prints before signing the contract to ensure that there is no hidden clause or cost.
Now when you know the important things that you must consider while booking a wedding venue, then also take a look at the list of questions you should ask before finalising the deal.
Is your venue available on my wedding date?
Will only my wedding take place in the venue on that date?
Does the rate vary on days and times (Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday)?
Is there any fixed schedule for payment?
What kind of deposits do you accept?
Is there any hidden cost such as service charge, cleaning fees, overtime charge, electrician cost?
How many days prior can we cancel?
What are the cancellation policies and charges?
Can I use any outside vendor?
Does the venue have a sound system that comes with the rent or should we rent from outside?
How many restrooms are there?
Do you have air conditions in the banquet hall?
What security services do you offer? Can I hire security guards from outside?
Do you offer overnight accommodation? Do you charge for it over & above the rent of the venue?
Does the venue have arrangements for less able people?
Does it have decor limitations such as restriction on using candles?
Is there any limitation in photography in terms of using flash?
What is the venue time? Till when do we have to vacate the space?
Do you charge overtime fee if we stay up till late?
Will you get renovation or painting done to building before my wedding?
Food & Drinks:
Is there any in-house caterer?
Is it mandatory to use the service of an in-house caterer or can we hire one from outside?
What is the food cost on a per person basis?
Can we taste the food before going ahead?
Do you have a liquor license? What is the charge for alcohol?
Do we have to take liquor from in-house or can we bring it on our own?
Is there a corkage fee?
Who will be the point of contact before and on the wedding day?
Can we meet him/them now?
Note these questions down so that you do not miss to ask any of them while looking for a wedding venue in Mumbai or in any other part of the country.